ASSOCIATION OF REGISTRARS OF THE
UNIVERSITIES AND COLLEGES OF CANADA

Business Case for Change

Business Case for Change - ENGLISH PAGE

Governance

Governance for the ARUCC Groningen & Student Mobility Project

Project Leadership

The Project is being led by ARUCC through the ARUCC Groningen & Student Mobility Steering Committee. ARUCC is a separately incorporated entity representing colleges, institutes, and universities from across Canada.

Representatives from ARUCCPCCATCUCCIO, and CanPESC sit on the Project Steering Committee in addition to a representative from a region within Canada that currently lacks data exchange capacity. 

The Committee's authority is outlined in the formal Steering Committee Terms of Reference which were reviewed and approved by ARUCC. The Committee is led by a chair, Charmaine Hack (former president of ARUCC - 2016 to 2018; current registrar at Ryerson University) and a vice-chair, Dr. Rob Fleming (board member of PCCAT; current executive director of the British Columbia Council of Admissions and Transfer).

The ARUCC members at the June 2018 biennial meeting formally voted on the Project's road map and focus. At that time, the members indicated ARUCC should continue to do the following:

  • Explore and develop a Canadian data exchange network.
  • Embed core benefits into the network.
    • Improve student service
    • Improve student mobility through efficient data sharing
    • Encourage national dialogue around student mobility and success
    • Align with the national and international goals of other Canadian postsecondary institutions and pathway organizations
  • With ARUCC leading, create a national governance model for the Project; hence, the ARUCC Groningen & Student Mobility Steering Committee.

The Steering Committee meets twice per month and is tasked with leading all aspects of the Project including overseeing a Request for Proposal for a national solution, and establishing a supporting implementation plan and a long-term governance framework for the national data exchange network.

Project Support

Joanne Duklas of Duklas Cornerstone Consulting serves as the Executive Consulting Lead for the Project. She is a former registrar and president of ARUCC (2012). Joanne and her team provide strategic and operational support for the Project.

McPherson Management is providing financial and additional operational support to the Project.  

The Steering Committee establishes other subcommittees as appropriate to the Project needs and phasing. When additional committees and working groups are created, it will be featured on this page.

Legal, privacy, and technial expertise will be hired as the Project evolves.

** NEW Project SubCommittee**

ARUCC Groningen & Student Mobility Technical Advisory Committee ('TAC')

The ARUCC Groningen & Student Mobility Steering Committee is seeking volunteer representatives from the membership to submit nominations for participation in a new Technical Advisory Committee for the national student data exchange platform.

** Nominations are now closed. **

Participation criteria:

The Steering Committee is seeking nominations from representatives of higher education organizations within Canada who fulfill the following criteria: 

  • Represent an institution/organization that has formally endorsed the national project. 
  • Do not represent an institution/organization that is intending to participate in the RFP process for the national data exchange solution. 
  • Have expertise in data exchange and/or identity management related to the exchange of student data as evidenced by prior experience, credentials, and/or other evidence submitted through the online nomination form. 
  • Can commit to participating in a confidential consultation process that is up to and including finalizing an RFP for a national student data exchange solution. 
  • Are supported by their leadership to participate in the project.

Those selected to participate in the committee will be expected to sign a formal letter adhering to the above that is copied to their direct supervisor.

Workload Commitments:

All meetings are anticipated to be virtual and will likely happen every three to four weeks. It is anticipated that the Technical Advisory Committee will meet from January to June 2019, the anticipated end of the RFP process. Advance and follow up reading of relevant materials will be required by each member (e.g., national survey results, business requirements for the RFP, and other like materials). Participants may be asked to formally comment on documentation in writing and provide confidential technical advice during a potential RFP process.

Selection Process:

  • Mid-November: distribution of request for nominations through the regional registrarial association listservs
  • December 7: Deadline to submit a nomination and supporting letter from the nominee's supervisor
  • December 14: nominations review by the ARUCC Project Steering Committee
  • Week of December 16: nominees notified of decisions by email
  • January 8: first web conference meeting of the Technical Advisory Committee
  • First meeting of the Technical Advisory Committee:

    January 8, 2018 11am - 12:30pm PST, 2-3:30pm EST, 3-4:30pm AST

    Web conferencing instructions will be emailed directly to those chosen to participate in the committee.

    Questions regarding the Technical Advisory Committee?

    Contact Brian Stewart (deputy CIO, University of Alberta, This email address is being protected from spambots. You need JavaScript enabled to view it.), chair of the Technical Advisory Committee, or Joanne Duklas, executive project consulting lead, for answers to any questions about the project (This email address is being protected from spambots. You need JavaScript enabled to view it.).

    Consultations and Updates

    Consultation Update

    Consultation is ongoing. To date, ARUCC has consulted with hundreds of Canadian and international organizations including application centres, data exchange providers, councils on admissions/articulation and transfer, government, post-secondary institutions, allied organizations, regulatory bodies, and others to ensure a deeper understanding of the gaps and opportunities, and to capture advice and support for this next phase of the project. A Research Information Request supporting this work resulted in submission of 16 formal responses each of which is informing the Project. Consultation sessions expand ARUCC's efforts on an ongoing basis as the Project leadership seeks to achieve an evidence informed understanding of the gaps, promising practices, and potential opportunities that make sense for Canada.

    pdfResearch Information Request 

    Community Updates   

    English Hot off the press icon

    pdfOctober 2018 Project Update

    pdfOctober 2018 Project Funding Request to ARUCC Members and Friends

    pdfOctober 2018 Project Presentation to Canada's Assistant Deputy Ministers

    Canada's Strengths and Gaps and a Sampling of Trusted Data Providers Identified

    Members added to ARUCC Steering Committee and Terms of Reference Updated

    pdfARUCC and PCCAT June 2018 Conference Overview Presentation - Part One

    pdfARUCC and PCCAT June 2018 Conference Overview Presentation - Part Two

    pdfCanHEIT June 2018 Conference Presentation

    pdfARUCC Groningen Project Briefing Note May 29, 2018
    pdfARUCC Groningen Project Briefing Note Winter 2018
    pdfBackground Note to Briefing Note Winter 2018 - Case for Change
    pdfInformation on Spring 2018 Sessions

    -----------------------------------------------------------------------------------
    pdfARUCC Project Short Presentation January 24 2018

    pdfFall 2017 Project Briefing Update

    pdfConsultation Summary (update March 2018)

    Fall 2017 PESC Data Summit (Toronto)

    pdfJune 2017 Bulletin  

    ARUCC's History with Groningen

     

    ARUCC is poised to move this initiative forward into the next phase.

    Groningen Team 2018

    The ARUCC Groningen Team in action at the 2018 Groningen Declaration Network Annual Meeting
    Left to Right: Romesh Vadivel, Joanne Duklas, Charmaine Hack, Dr. Rob Fleming

     

     
     
    Groningen Conference 2017 Charmaine Hack Andrew Arida and Romesh Vadivel

    The ARUCC Groningen Team in action at the 2017 Groningen Declaration Network Annual Meeting
    Left to Right: Andrew Arida, Charmaine Hack, Romesh Vadivel

     

    ONCAT & BCCAT Data Exchange Groningen Projects

    logo arucc oncat bccat

    Overview

    ARUCC is pleased to announce two data exchange research projects which complement the national ARUCC Groningen & Student Mobility Project.

    1. Advancing Student Transfer through Data Mobility - an Ontario focus: this project is funded by ONCAT and supported by the Ontario Colleges' Committee of Registrars, Admissions, and Liaison Officers (CRALO) and the Ontario University Registrars' Association (OURA).
    2. Advancing Student Transfer through Data Mobility - a British Columbia focus: this project is funded by the British Columbia Council on Admissions and Transfer (BCCAT) and conducted in partnership with the University of Victoria.

    Research Goals

    The research goals for both projects include the following:

    (i) identifying the current state and readiness for exchanging student data; and

    (ii) capturing expert advice on required policies and infrastructure changes needed at the local and system levels to facilitate change.

    Research Questions

    The research projects aim to explore six questions:

    1. What is the current state of student information system capacity at post-secondary institutions with respect to student data exchange and sharing of student data at the individual record level?
    2. What policies or infrastructure gaps exist within post-secondary institutions that impede enhancement of student data exchange and subsequent student transfer?
    3. What expert advice might post-secondary registrarial leadership and allied organizations, including BCCAT, EducationPlannerBC, ONCAT, OUAC, OCAS and others, have for advancing institutional capacities and change readiness for data exchange to advance transfer?
    4. What best-in-class examples exist to inform change readiness and capacities in this area?
    5. How might students and the post-secondary institutions benefit from participation in a national data exchange network? What opportunities will this create for advancing seamless transfer between post-secondary institutions and allied organizations?
    6. What is required institutionally and provincially to advance individual student data exchange at the national level?

    Research Approach

    The research approach for both the ONCAT and BCCAT projects includes literature reviews and a national survey. Both projects will also include consultation meetings with institutional associations and allied organizations within each provincial jurisdiction. More information on each project is provided below.

    BCCAT project - pdfmore information...

    ONCAT project - pdfmore information...

    National Survey - Response Deadline: August 24, 2018

    The national survey seeks to provide the ARUCC, BCCAT, and ONCAT projects a current understanding of practices and perspectives regarding institutional and organizational capacity for data exchange. Participation in the survey is voluntary. The data from the survey will be used to support these three projects. All responses will be themed and/or anonymized to respect the privacy of each respondent.

    The leadership for the three projects have agreed to use one survey to ensure the findings serve all studies equally. This approach was deemed appropriate given that it would maximize input and minimize effort on the part of institutions and allied organizations. To support focused analysis appropriate for each region, the survey requires participants identify the home province of their institution or organization.

    Survey link...

    pdfSurvey Background Information

    Broader Context

    ARUCC's national project conducted in partnership with PCCAT, CUCCIO, and CanPESC, is focused on creating an innovative, trusted, national student data exchange network to facilitate transfer and mobility. It directly aligns with the need to remove systemic barriers that impede seamless transfer across Canada and internationally. Endorsements for this project have arrived from post-secondary institutions and provincial and national organizations from across Canada. These two provincial projects extend the consultation and research and focus on heightening an understanding of the provincial contexts in two very complex and large regions. The opportunity to engage in province-specific analyses results from the funding support provided by BCCAT and ONCAT.

    The three projects serve broader goals given the focus on digitization and data exchange including creating a 'Made in Canada' data exchange ecosystem that seeks to resolve document fraud, enhance credential recognition practices, and facilitate the transition of students into institutions and future employment. These initiatives also advance other goals such as those embedded in the recent study by the University of Ottawa Centre for International Policy Studies and the Munk School of Global Affairs at the University of Toronto. Internationally, this Proposal aligns with the Lisbon Recognition Convention and the Groningen Declaration Network Organization, each of which seek to improve student transfer through data exchange and enhanced recognition of prior post-secondary studies.

     

    Project Leadership

    Project funders: ARUCC, ONCAT (for the Ontario project), BCCAT (for the BC project)

    ONCAT Partners: CRALO and OURA

    BCCAT Partners: University of Victoria

    Project Lead: Charmaine Hack, Registrar, Ryerson University; Past-President, ARUCC; Chair, ARUCC Groningen and Student Mobility Steering Committee

    Primary Investigatory: Joanne Duklas, Duklas Cornerstone Consulting

    Research Support: Matt Schultz, Duklas Cornerstone Consulting

    Questions:

    Questions regarding the survey or any of the projects should be directed to Charmaine Hack (This email address is being protected from spambots. You need JavaScript enabled to view it.) and Joanne Duklas (This email address is being protected from spambots. You need JavaScript enabled to view it.).

     

    The Groningen Initiative

    The Groningen Declaration Network is an international organization that “…seeks common ground in best serving the academic and professional mobility needs of citizens worldwide by bringing together key stakeholders in the Digital Student Data Ecosystem.”

    The overarching goal of the Groningen Declaration is to create a framework to improve the international mobility of people, promoting world-wide education and economic development through the secure electronic exchange of postsecondary student information. ARUCC became a signatory to the Groningen Declaration principles in 2015. 

    Interested in becoming a signature to the Groningen Declaration?

    We have prepared a one-page briefing document which explains the Groningen Declaration Network. You can use this material when seeking to have your organization become a signatory to the Declaration (pdfavailable online). 


    Posted with permission from Herman de Leeuw, Groningen Network Foundation