ASSOCIATION OF REGISTRARS OF THE
UNIVERSITIES AND COLLEGES OF CANADA

Members Area

arucc mapleleaf

2023 Conference Arucc En1123


ARUCC is a member-driven association whose mission is to help foster within the Canadian higher education sector the advancement of registrarial best practices. Accordingly, ARUCC respects the autonomy and authority of all member institutions and organizations as it pertains to their individual processes, policies, and privacy concerns. The development and curation of national best practices relies heavily on consultation, benchmarking and research. Recommendations for best practices are made available to members, whom may freely adopt these or take them into account when revising and reviewing their own business operations. Members are encouraged to conduct their own due diligence and to consult with other members when seeking to amend their practices.

ARUCC is the owner of MyCreds™, a Made for Canada online national credential wallet, providing post-secondary learners with access to view and to share their digitized and portable post-secondary transcripts & credentials anytime, anywhere.

Additional information: ARUCC Statement of Purpose; Please refer to MyCreds™ | MesCertif™ and the news page for media announcements and breaking news. Visit our online member directory for a current list of issuing organizations that are delivering official documents, transcripts and credentials through this environment.

Registered Education Savings Plan Verification of Enrolment Form

This information is provided for those university and college offices
responsible for the provision of RESP verifications of enrolment.

ARUCC is pleased to provide Canadian universities and colleges with access to the approved Verification of Enrolment Form that may be used with the Registered Education Savings Plan Agreement forms submitted by students. ARUCC wishes to acknowledge the work of Mr. Lou Ariano, University Registrar, McMaster University in representing ARUCC in this project.

At the June 16, 2006 meeting of the Registered Education Savings Plan Advisory Group, the membership of the Advisory Group approved the use of a Verification of Enrolment form. The form may be used by Canadian universities and colleges to provide their students with the verification of enrolment information needed for the completion of the Registered Education Savings Plan agreement forms. The RESP Verification of Enrolment Form was approved for use by Human Resources and Social Development Canada (HRSDC), the Canada Revenue Agency (CRA), the Canadian Bankers Association (CBA), the Investment Dealers Association (IDA), the Investment Funds Institute of Canada (IFIC) and the Registered Education Savings Plan Dealer's Association of Canada (RESPDAC).

pdfRegistered Education Savings Plan Verification of Enrolment Form (English PDF)
pdfConfirmation de l'inscription (PDF version française)

If universities and colleges decide to use the approved form, they should ensure that applicable changes are made to the template so as to have the Verification of Enrolment Form reflect their institutional regulations. In particular, universities and colleges should make the following changes:

  1. Ensure that all fields provided on the template are included in the institution’s form.
  2. Add their crest, logo or word mark.
  3. Add their address information.
  4. Ensure that the Notes section of the form provide the correct institutional information. The template provided on the ARUCC web site includes sample notes for illustration only.

If a university or college decides to use this Form as their means of providing RESP verifications of enrolment, and once the form has been amended to meet the approved regulations of their university or college, the form may be made available to students in one of three ways:

  1. A paper copy of the institution’s version of the verification form is completed manually by authorized staff and provided to the student. The manually completed form requires the name and signature of the designated institutional officer and also requires that the institution’s stamp or seal be affixed to the form.
  2. An electronic copy of the institution’s version of the verification form is completed using information retrieved from the institution’s student information system (SIS) and then printed by authorized staff and provided to the student. The SIS completed form requires the name and signature of the designated institutional officer and also requires that the institution’s stamp or seal be affixed to the form.
  3. The completed form is made available to students online on a self-serve basis via the institution’s secure student authenticated protocol/portal. An electronic copy of the institution’s version of the verification form is provided by the institution’s student information system (SIS) and is automatically completed using information from the institution’s student information system (SIS) when student’s request the form online. While the name and signature of the designated institutional officer and the institution’s stamp or seal do not need be affixed to the form, a note stating that the form was available to the student via an authorized logon protocol, including the date prepared, should be added to the form.